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IS-2026 Conflict of Interest (Policy)

Human Resources

Release Date: 11/2/00

CNM Board Policy

Governing Board Policy Handbook 2.12, Conflict of Interest
Employee Handbook 4.02, Conflict of Interest

Administrative Directive

Introduction

To ensure that employees conduct themselves in a positive manner that promotes the best interests of Central New Mexico Community College (CNM), and to promote public confidence in the College, CNM enacts policy and procedure regarding conflict of interest in accordance with State Statutes.

Employees are solely responsible for and obliged under State law to disclose and report activities that may present a conflict of interest or have the potential of putting themselves and/or the College as risk of violating State Statues.

1. Conflict of Interest Activities

Activities which combine the personal and professional interests and the official acts and responsibilities of an employee are prohibited under this policy. Engaging in these activities will result in disciplinary action and/or legal action, up to and including termination.

2. Disclosure

Any employee who knows of any act prohibited by law or by College policy or the code of conduct shall report it promptly to the appropriate administrator.

2.1 Employees are required to disclose and disqualify themselves from participating in any official act directly affecting a business in which they and/or their immediate family have a financial interest.

2.2 Employees are required to disclose any outside activities, relationships, or interests that would constitute a conflict of interest.

2.2.1 This may include hiring and procurement activities.

2.3 Disclosure should be in writing to Internal Audit and include the relationships of the parties involved and the nature of the conflict.

2.4 Failure to disclose conflict of interest activities will result in disciplinary and/or legal action, leading up to, and including termination.

3. Reporting and Documentation

Employees have a legal obligation (ref. NMSA 10.16.3) to report the activity of others believed to be conflict of interest activity.

3.1 Report disclosed, known, or suspected inappropriate activities to Internal Audit.

3.2 Documentation should be in writing and include specific information about the activity.

3.3 Failure to follow up on disclosed, known, or suspected conflict of interest activities will result in disciplinary and/or legal action, leading up to, and including termination.

4. Action Plan

When a disclosed, known, or suspected conflict of interest activity is reported, Internal Audit will determine if action is warranted based on documentation and investigation.

4.1 Internal Audit will engage appropriate parties as necessary in the research process.

4.2 Internal Audit will inform Human Resources and other appropriate departments of its findings.

4.3 Human Resources will initiate disciplinary action if necessary.

5. Definitions

Conflict of Interest

A conflict between the personal and professional interests and the official acts and responsibilities of an employee in a position of public trust.

Immediate Family

The spouse, child or stepchild, grandchild, parent or stepparent, sister or stepsister, brother or stepbrother, grandparent, son-in-law or daughter-in-law or brother-in-law, mother-in-law or father-in-law or others who reside in the same household with the employee, or a person in loco parentis (a person who is acting in place of a parent or who is in the care of a person acting in place of a parent).

 



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