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Study Abroad Policy

The College recognizes the need to promote global awareness in today's interdependent world. To that end, it encourages students and faculty to participate in educational activities abroad. To promote the health and safety of people traveling abroad on College-sponsored or -organized trips, the College’s Global Education Office and its Travel Assessment Committee (“TAC”) provide helpful support services before and after departure.

This policy applies to student education abroad activities sponsored or organized by any department or organization at CNM, including group travel organized by CNM departments and units (see Section 5), programs organized by CNM’s chartered student organizations (see Section 6), and individual student travel (see Section 7). CNM’s Educational Benefits Policy located in Section 6.01 of the Employee Handbook shall not apply to any study abroad programs.

1. Definitions

1.1 For the purposes of this policy:

  • “Program” means any group trip or activity abroad involving CNM students.
  • “Program Leader” means a person designated by a CNM department or chartered student organization to lead an education abroad group.
  • “Participant” means any person going abroad on a Program, including CNM students, faculty, staff, and others who accompany an education abroad group.
  • “Accompanying Individuals” means persons not affiliated with CNM, such as family or community members. Accompanying Individuals are subject to this policy.

2. Travel Assessment Committee (TAC)

2.1 A TAC is established by CNM’s Executive Team in conjunction with the Executive Director of Global Education. The function of the TAC is outlined in CNM’s Travel Policy. Members of the TAC shall include representatives from the Global Education Office and at least one individual from each division of the College.

2.2 In addition to the duties specified in CNM’s Travel Policy, the TAC is also responsible for:

  • organizing  training to Program Leaders, in collaboration as needed with the personnel of the named entities represented on the Committee;
  • providing such advice as may be requested to help CNM manage emergencies and crises abroad that affect Program Leaders and Participants.

3. Serious Risks to Health and Safety

3.1 Programs whose dates and destinations are or become subject to a U.S. Department of State Travel Warning, a CDC Travel Health Warning (Tier 3), or other extraordinary conditions that pose serious risks to health or safety, shall be modified or cancelled, unless special circumstances justify an exemption or a Program is already in progress. CNM’s Executive Team or designee will decide whether to grant an exemption based on the Committee’s recommendation, if any, and the following factors as deemed appropriate:

  • nature of the Travel Warning, Travel Health Warning, or extraordinary conditions, including the locations most affected;
  • feasibility of postponing the Program until the Warning is lifted or the extraordinary conditions resolve;
  • feasibility of moving the Program to an alternate destination;
  • experience and training of Program organizers and any local support staff;
  • importance and academic relevance of student involvement;
  • whether the Program can minimize risk to Participants;
  • safety and security orientation sessions provided by CNM;
  • other information, if any, that the TAC reasonably deems relevant.

 

3.2 To request an exemption: (1) submit a written request to the Global Education Executive Director that addresses all of the factors listed above in detail, (2) provide any additional information requested by the Committee to inform its deliberations, and (3) meet with the Committee as needed to discuss the request.

4. Modified or Cancelled Programs

If a Program in progress is cancelled or a Participant withdraws at any time because of a Warning, modification, or an exemption, the dean or department chair will arrange for affected Participants to complete their coursework to the extent possible. Applicable refunds will be determined on a case-by-case basis when funds can be recovered from the vendors and service providers.

5. Eligibility

5.1 Students on academic probation are not eligible for study abroad programs. Similarly, faculty and staff with current performance or disciplinary issues may not eligible to participate in study abroad programs as determined by the appropriate supervisor or vice president.

6. Group Travel Programs Sponsored by CNM

6.1 Group travel sponsored by CNM departments or units includes the following activities abroad:

  • Programs led by one or more CNM faculty members or others who are officially appointed by CNM;
  • Other education-related group activities funded by CNM or for CNM academic credit.

 

6.2 Each sponsoring department or unit shall designate one or more Program Leaders, who have the responsibilities listed in Section 6.3 below.

6.3 Program Leaders must:

  • obtain approval for their Program from the Travel Advisory Committee;
  • obtain CNM-prescribed health and accident insurance (including medical evacuation and repatriation of remains) or equivalent that covers all Program dates, including travel days from and back to the U.S.
  • complete pre-departure training annually, to stay current on changing health and safety issues and best practices in Program management;
  • stay current on any pertinent U.S. Department of State Travel Alerts, Travel Warnings, and CDC Travel Health Warnings before and during the Program, and share pertinent updates with Participants on a timely basis;
  • fill out the Program Leader “Program Proposal” and “Conditions of Participation” forms
  • review the “Acknowledgement of Risk and Conditions of Participation" form for Participants and add an appendix, as needed, that describes any Program-specific risks or conditions;
  • organize and provide one or more orientation sessions that provide health and safety information and address other issues and concerns of Participants;
  • protect the confidentiality of any health information disclosed by a Participant;
  • comply with the requirements and consider best practices for Program Leaders as detailed in  “Guide for Program Leaders.”

 

6.4 Participants must:

  • attend all mandatory Program orientation sessions required by the Program Leader;
  • All Participants are encouraged (and may be required by their Program Leaders) to make an appointment with an International Travel Clinic or their health care provider before departure for a travel health evaluation and consideration of required and recommended immunizations;
  • obtain CNM-prescribed health and accident insurance (including medical evacuation and repatriation of remains) or equivalent that covers all Program dates, including travel days from and back to the U.S.
  • comply with any additional requirements set by the Program Leader. Non-compliance may result in failure of the course, expulsion from CNM, or immediate return home at the Participant’s expense and at the discretion of the Program Leader.

 

7. Smart Traveler Enrollment Program

7.1 CNM requires that all Participants who are U.S. citizens register with the U.S. Department of State “Smart Traveler Enrollment Program” (STEP) before departure.

8. Individual Student Travel

8.1 CNM recognizes and values the academic freedom of its students engaging in individual research, service learning, and other activities abroad that fulfill educational requirements or are organized by a CNM-chartered student organization. In order to protect their health and safety while abroad, individual students must:

  • obtain CNM-prescribed health and accident insurance (including medical evacuation and repatriation of remains) or equivalent that covers all travel dates. Exceptions may be granted by GEO on a case-by-case basis (such as travel to a student’s home country);
  • obtain any required immunizations;
  • stay current on any pertinent U.S. Department of State Travel Alerts, Travel Warnings, and CDC Travel Health Warnings before and during travel. The Global Education Office will contact students whose travel dates and destinations are covered by a Warning;

9. Extended Travel Before or After Program Dates

CNM strongly recommends that Program Leaders and Participants who travel independently before or after Program dates (1) purchase supplemental health and accident insurance coverage at their own expense, including medical evacuation and repatriation of remains, to cover the full duration of their independent travel given the unpredictable, random, and potentially catastrophic cost of illness and accidents weighed against the relatively minor costs and major benefits of such insurance, and (2) register their independent travel in the “Smart Traveler Enrollment Program.”

10. Code of Conduct

10.1 Participants in a study abroad program are expected to adhere to the appropriate code of conduct while engaged in a study abroad program. Participants who violate the appropriate code of conduct will be subject to disciplinary action in accordance with College policies.

11. Sexual Violence and Other Crimes

11.1 Participants who experience sexual violence and/or sexual harassment while abroad may report the incidents to their Program Leader, GEO, or the Dean of Students.

Program Leaders must take appropriate measures to prevent further incidents and promptly report the incidents to the  College’s Title IX Coordinator, and to the Dean of Students.

Clery Act Reporting

11.2 Any space outside the United States CNM rents for a Program in a hotel or other facility is controlled by CNM for the time that it is used for Program purposes as provided in the lease, rental agreement, or other written agreement.

Certain crimes that occur within CNM’s Clery geography must be disclosed in the College’s Annual Security and Fire Safety Report. These crimes include murder, sex offenses, aggravated assault, burglary, robbery, motor vehicle theft, arson, dating violence, domestic violence, stalking, alcohol, drug, and weapons law violations, and hate crimes.

Program Leaders of Programs that occur within CNM’s Clery geography are considered Campus Security Authorities under the Clery Act. As Campus Security Authorities, these Program Leaders must report crimes that occur in their programs abroad to the Clery Coordinator in the Campus Police Department so they can be included in the crime statistics in the Annual Security and Fire Safety Report.

12. Exceptions

12.1 Any exceptions to the study abroad requirements must be approved by the appropriate vice president in advance and in writing. Violations of this policy may lead to cancellation of a Program.